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From an increasingly complex media landscape, to the Great Resignation and an ongoing talent crunch, to prolonged economic uncertainty, to signal loss and heightened regulatory action, advertising agency leaders have faced a myriad of challenges that have impacted their operations, strategic planning, and financial profitability over the past several years.
Beneath the surface of these more visible challenges, a quieter yet equally significant issue plagues agencies: inefficiency. In fact, in a recent survey of agency professionals, respondents identified inefficient processes as the biggest challenge facing their agency today. These processes show up in a variety of critical areas, spanning project management, communication methods, resource allocation, client management, technology utilization, workflow processes, and more, and add an additional layer of complexity to the challenges advertisers are already navigating.
Not only do inefficient processes drain valuable time and resources, but they also hinder agencies’ ability to deliver high-quality campaigns promptly. When teams are burdened with inefficiency, it can create a ripple effect that damages client relationships, leads to employee burnout and turnover, and ultimately impacts an agency’s bottom line. As such, assessing and improving process efficiency is crucial for agency leaders who want to remain competitive, adapt to rapid industry changes, and ensure sustainable growth.
High turnover rates have long been a challenge for advertising agencies, with recent years seeing an outsized impact on junior-level employees. Though many factors impact employee turnover, inefficient processes can be a significant driver—particularly at a time when agency professionals already feel as though their jobs are harder than they were in the past.
Amidst these pressures, inefficiency can severely affect wellbeing and job satisfaction. Inefficient, duplicative workflows exacerbate stress, leading to frustration as employees spend excessive time on repetitive, low-value tasks. This also leaves less time for mentorship and meaningful collaboration, both of which are critical for engaging and retaining younger generations of talent. Frustration from inefficiency often culminates in burnout and/or disengagement, as workers feel overburdened by obstacles that impede their productivity and hinder their ability to deliver high-quality work.
For agencies that are already navigating talent retention woes, inefficiency can further exacerbate them: As skilled professionals become disillusioned with the lack of progress and innovation within their team, they might become more likely to seek opportunities elsewhere. And, the resulting high turnover rates not only disrupt team dynamics but also incur significant costs in terms of recruitment, training, and lost expertise. Research has found that employee disengagement and attrition could cost a median-size S&P 500 company $228 million per year—or more.
Addressing inefficiency is therefore crucial for building a positive workforce culture and preventing turnover and burnout—particularly as many agencies strive to accomplish more with fewer resources. By carefully evaluating processes and looking for ways to streamline operations, agencies can significantly improve both productivity and job satisfaction.
Specifically, leaders might consider using employee surveys and/or an internal efficiency audit to gauge how existing processes are working—or not working—within their agencies. For instance, if team members are overwhelmed by repetitive tasks, AI tools could help optimize workflows and free up employees to focus on more strategic, creative, and high-value projects. Such tools not only enhance collaboration but also allow for a more dynamic and responsive work environment, in which agency professionals feel empowered and fulfilled by their work. Or, if employees are making errors due to using too many different communication channels, leaders might consider unifying those efforts into a single platform to minimize errors and allow their teams to focus their energy on more creative, fulfilling tasks. By leveraging employee insights to identify ineffective processes, leaders can ensure they’re prioritizing the efficiency improvements that will have the greatest impact on their teams’ work and wellbeing.
Beyond impacting agency workforces, efficiency—or lack thereof—shapes client relationships. Nearly half of agency professionals say client relationships are more strained today than they were two years ago, and that sentiment is even more pronounced among those who feel that digital advertising has grown more difficult over that same time period.
When agencies struggle with inefficient processes, project timelines can become unpredictable, leading to missed deadlines and delayed campaign launches. Clients rely on timely delivery to meet their marketing goals, and any delay can disrupt their strategic plans, resulting in frustration and dissatisfaction. Additionally, inefficiency can lead to inconsistent communication and coordination, eroding trust and weakening the client-agency relationship over time.
Inefficiency can also compromise the quality of the work produced. When teams are bogged down by redundant tasks, they have less time to focus on creativity and innovation. The resulting campaigns may lack the strategic insight and originality that clients expect, ultimately affecting their brand’s performance in the market. As agency leaders look to minimize inefficiency among their teams to improve client relationships, tools like advertising automation software can prove particularly useful: By breaking down siloes and integrating all advertising activities in one place, leaders can ensure better coordination, communication, and execution across their teams.
Inefficiency can also significantly impact agencies’ bottom lines by draining resources and reducing overall profitability. For instance, consider an advertising agency tackling multiple high priority client campaigns during a particularly busy period. Due to outdated project management processes, employees spend excessive time completing manual data entry, communicating with clients over a variety of disparate channels, and navigating repetitive approval processes. Instead of using a unified platform, the team relies on multiple spreadsheets and email chains to track project progress, leading to confusion and errors. This disorganization requires employees to work overtime to meet deadlines, resulting in higher labor costs. And when working overtime to manage inefficiency becomes the norm, high rates of burnout and turnover are sure to follow.
Even more, despite those additional hours worked, the quality of the output does not improve—that extra time is spent on managing chaos rather than enhancing creativity or delving more deeply into strategic planning. The campaigns delivered likely lack the innovative edge expected by clients and fail to capture audience attention in today’s competitive digital environment. This can lead to the agency’s profitability suffering as they pay more wages without seeing an improvement in deliverables, suffer from strained client relationships, and face the potential of lost business as a result of this strain.
To address these inefficiencies, this agency might opt to centralize their task management, workflow, communication, and collaboration into one unified platform, reducing their reliance on spreadsheets and email chains. Additionally, they could use AI tools to help with the low-level tasks that currently monopolize their employees’ time, freeing them up to focus on more fulfilling, creative work.
Addressing inefficiency, then, not only helps agency leaders to build a strong workforce and maintain good relationships with their clients, but also increases their profitability and ensures their long-term sustainability. By streamlining processes, adopting automation and AI tools, and fostering a culture of efficiency, agencies can reduce labor costs, enhance the quality of their work, deliver more impactful campaigns, and set themselves up for long-term growth and profitability.
Though advertising agency leaders face a variety of challenges, inefficiency is one that cannot be ignored. With its potential to strain workforces, worsen talent retention woes, burden client relationships, and hurt agencies’ bottom lines, ignoring inefficiency comes at a steep price. In prioritizing efficiency, agency leaders can not only enhance productivity and morale but also position their businesses for long-term success in an increasingly competitive industry landscape.
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Want more insights on how agency professionals feel about the challenges and opportunities impacting their jobs, agencies, and industry as a whole? We surveyed advertising professionals across the US to understand how they feel about the state of advertising agencies in 2024. Check out our 2024 Advertising Agency Report for all the top takeaways.